5 Important Questions for your Venue

There are tons of different kinds of venues around Winnipeg to host your event. Every venue has different booking procedures and rules and regulations so it is important that you clarify the little things before booking a venue.

Here are five things to consider before signing your contract:

1. What is included in the contract?
Consider: catering, audio visual, security, serving staff, bartenders and cancellation fees.

2. What are the limitations/restrictions on food and catering?

Some venues don’t allow any outside food into their facilities meaning you must use their in-house catering. This can be very important if you’re hoping to have the menu specially catered or even sponsored. This also includes the bar and any other alcoholic beverages you will be serving.

3. Decor
Does the venue offer in-house decor services or will you have to hire someone to take care of your linens and decorations?

4. A/V Capabilities
Do you have to use the venues audio visual technician or are you able to bring in your own? Are these prices included in the contract?

5. Capacity
It may seem like an obvious consideration, but sometimes it is the last thing to cross your mind. Always make sure to find out the capacity of the venue before signing a contract.

If you simply Google “things to consider before booking an event” you’ll be flooded with helpful information and questions you should ask on your tour. Sometimes contracts are hard to get out of so it’s important to know the ins-and-outs of the venue before signing.

- Riele

An Event Tickle Trunk

It can be referred to as a Murphy kit, emergency kit, tickle trunk or simply a box full of necessities. Whatever you choose to call it, the emergency kit is any event planners best friend during an event.

The trunk is filled with (hopefully) anything and everything you would need for an event so in the case that your venue hasn’t provided it for you, you’re prepared.

You can only imagine all of the things that could be found in an event planners emergency kit. Depending on the event you’re doing, the contents may vary but here is an idea of some of the staples I would suggest for any kit:

- cell phone charger (this is #1)
– scissors, glue, tape (masking, scotch, duct, double-sided, hockey, electric)
– pens (blue, black, red, gel, ball-point), pencils, erasers, sharpeners, sharpies, rubber bands, stapler
– first-aid kit (complete with Advil, Halls, tums and any other common pain relievers)
– post-it notes
– batteries
– extension cords
– sewing kit
– USB
– feminine products, hair elastics, brush, toothbrush, toothpaste, clear nail polish, deodorant, floss, mouthwash
– gum/mints
– lint roller, bleach pen, dryer sheets (removes deodorant stains), baby wipes
– safety pins, bobby pins
– snacks ( granola bars, juice boxes, water)

As for what to transport this all in, I’ve seen simple roll-always carts or boxes, small backpacks or briefcases and even an industrial tool- kit, which I think works the best.

Of course there will be smaller events that you don’t need to bring your entire emergency kit to, but having these things close by will save you from several hiccups during event day.

- Riele

1001 Donations

This weekend was the Iams 1001  Donations Telethon. A nine-hour telethon produced and hosted by the CreComm Live-TV Production class on Shaw TV.

I guess you could say that a nine-hour telethon is chaos. It was a great learning experience and with Iams matching every donation over $50, our class was able to raise $65,000 for the Winnipeg Humane Society!!!

Throughout the day we were all able to try our hands at several different jobs including camera operator, host, photographer, director, switcher, floor director and animal-wrangler. It was definitely a team-effort and the telethon ran fairly smoothly considering none of us had done something like this before.

The Winnipeg Humane Society is still accepting donations and you can donate on the WHS website here. If you can’t support today, the WHS is always in need of monthly-donors. Even as little as $10 a month will pay for a vaccination!

Here are some photos I took from the event (except the one of me, I didn’t take that one.)

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#mblive

I’ve always been a big music fan, but never really took the time to enjoy all of the amazing local talent we have here in Manitoba. Over the past year or so, I’ve made somewhat of an effort to take in more local music and it just got a lot easier.

This week Manitoba Music officially launched their new live music app, Manitoba Live.

MB

The free app features a live music calendar of concerts and festivals happening around the city. You can search events by venue, date, artist and even by proximity to your current location.

Once you select an event, you’re given all the details on the venue, featured artists, ticket prices, times and any other important information about the event. The app also allows you to load events right into your iPhone calendar.

I’m always missing events that I would have loved to attend simply because I didn’t hear about it. This app eliminates that problem and puts everything in one place.

You can download the iOS app here (nothing for Android yet,) or view it online on the Manitoba Music website.

My good friend, Audrey Neale also has an awesome blog, GoWPG, that has a great event calendar for things happening around the city.

-RB

CrayComm

So, I haven’t blogged in three weeks.

So, I haven’t had a normal amount of sleep in three weeks.

So, CreComm got cray. CrayComm.

The good, exciting, “we’re almost there,” kind of cray.

The second last CCMA event is in 38 days. The last day of CreComm (ever) is in 41 days, the event I’ve been working on for the past year and half is in 55 days and graduation is in 95.  Just a few things going on.

My planner looks like a pen exploded all over it with events written in, crossed out, whited out and re-written over– ORGANIZATION! It’s times like these that I am super thankful for my friends and family supporting me through this insane journey. I could go on for days talking about who they are and what they’ve done for me but they know very well how much they mean to me.

Since I have about 900 other things to do right now, I’ll leave you with this completely unrelated video because… Ellen.  Enjoy.

Live Hits

The final CCMA fundraiser is coming up quickly meaning it’s time for a shameless plug! The Live Hits event is happening this Saturday (February 1) at the King’s Head Pub!

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Join us in determining the best student and alumni live-hit of the year at the final 2014 CCMA fundraiser! Followed by music performances by CreComm bands!

Hosted by Jared Gauthier and Wes Keeley, the hosts of Wes & The Goat morning show on Red River Radio!

Doors open at 6 p.m.
Live-Hits begin at 6:30 p.m.
Music begins at 7:20 p.m.

Decembers Insurgency- 7:20 p.m.
The Catfish- 7:45 p.m.
Last Relapse- 8:10 p.m.
Jacob Thiessen- 8:30 p.m.
Luke Reimer- 8:50 p.m.

Tickets available at the Mercantile (160 Princess Street) for $10

Here’s how it works!
1. Competitors will be given ten minutes to review a randomly selected news story
3. Once your 10 minutes is up, you’ll head to the stage to perform your 30-second live-hit
4. Judges Duncan McMonagle, Alana Michelle, Ryan Kessler, Laina Hughes and James Turner of the Winnipeg Free Press will determine the top three live-hits in the alumni and student categories
5. Winners will receive bragging rights and a SPECIAL prize!

See you there!!

Five Things I’m Excited About for 2014

Late last year, I learned a big lesson– You can’t depend on other people to make the things you want in life happen and you can’t be upset when they don’t work out how you expected. It doesn’t matter if it’s teachers, friends, co-workers, classmates or parents, no one will work harder than YOU to make positive things happen for YOU. After some big disappointments, I decided that the only way I would get to the places I wanted to be was get myself there and so, I made the necessary moves to get the ball rolling. Which brings me to the list of five things I am excited about this year:

1. School
I can hardly believe that I am completing my last semester of the Creative Communications program. It feels like last week I was graduating from high school and in only four months I will be graduating from Red River College. It surely has been a roller coaster but I couldn’t imagine doing anything else.

2. The CCMAs
For as many years as I have loved event planning, this is the biggest event I have planned yet. I can hardly wait to see what a year and a half of hard work, sweat, tears and fun looks like in the end.

3. The “Real World”
I’m not really sure what this means but I hear it’s a really nice place and sometimes you get paid and have a few laughs.

4. New Opportunities and Projects
Sometimes bad experiences lead you to amazing opportunities. Luckily for me, I am starting some amazing projects with a local event management and marketing firm that I’m absolutely ecstatic about.

5. Leaving my “teens” in 2013
I’m turning 20 in one month and I’m really excited about it! It may just be another year but along with graduating and finding a “big girl” job, it means new responsibilities and of course, new adventures.

These may not be HUGE things to be excited about, but they each mean big changes. What are you excited about for the next year!?

- Riele

IPP Events!

There are tons of event IPPs throughout CreComm that are coming up quickly. This week, I thought I would share some of my classmates upcoming events that you should all check out!

Cockroach Launch Party hosted by Meg Crane

When: November 30, 2014 1 p.m.
Where: HIVE at the University of Winnipeg

More information here!

Finding Your Voice hosted by Stephanie Thiessen

The event, “FYV360”, aims to raise money to publish The Past is Another Country: Volume 3 — a collection of short stories by twelve new Canadians.

When: January 8, 2014
Where: Prairie 360 Skyline Restaurant & Lounge
Tickets: $100.00

More information here

Live Hits hosted by the CCMAs

The CreComm Alumni Live-Hit Derby meets music by past and present CreComms!

When: February 1, 2014 6 p.m.
Where: The King’s Head Pub
Tickets: $10

More information here!

Play for Paws hosted by Megan Douglas

Play for Paws is a family-friendly fund-raiser in support of The Winnipeg Humane Society.

When: February 1, 2014 1 p.m.
Where: Heritage Victoria Community Club

More information here!

Artbeat Studio 24 Hour Art a thon hosted by Rebecca Henderson

The 24-hour art-a-thon is a fundraising initiative to raise awareness for mental illness and raise money towards Artbeat Studio’s programs.

When: February 6 to 7, 2014
Where: Artbeat Studio

More information here!

Between the Pipes hosted by Sarah Tone

A sponge hockey tournament and social fundraiser in support of the Heart and Stroke Foundation in Winnipeg. 

When: February 8, 2014
Where: Norwood Community Centre
Tickets: $10 for social, $35/ player to participate in tournament

More information here!

Rallying for Red

This week, the PR majors in the Creative Communications program held the second-annual Rally for Red radiothon in support of Canadian Blood Services. The 12 hour radiothon was streaming live from the atrium at the Red River College Roblin Centre campus.

In a recent poll, 52 per cent of Canadians say they, or a family member, have needed blood or blood products for surgery or for medical treatment. So, we set out to have 75 donors come out to the clinic in honor of Red River College’s 75th anniversary– and we did just that!

A whole lot of planning goes into hosting a twelve-hour radiothon and having a blood donor clinic on-campus. Although I wasn’t involved in the major planning of this event, I was apart of the promotional team and even that took a lot of planning!

The promo team staged a “stunt” to get the buzz going about the radiothon. Trying to figure out the most effective time to perform our stunt, get our classmates to participate and make sure everyone was on the same page were just some of the things we have to organize for this radiothon.

Canadian Blood Services is always in need of more blood donations. Every little bit counts and the process is quick and mostly painless. For a few minutes of discomfort, you could be saving a life.

HowMuchBlood

If you are interested in donating, call 1-888-2-DONATE to schedule an appointment at an upcoming blood donor clinic.